Privacy Policy
This Privacy Policy describes how we collect, use, and protect your personal information when you use our services or visit our website.
Information We Collect
Personal Information
When you schedule an evaluation or contact us, we may collect:
- Name and contact information (email, phone number)
- Demographic information (age, gender, occupation)
- Insurance information and billing details
- Medical and psychological history relevant to your evaluation
Health Information
During the evaluation process, we collect detailed health information including symptoms, medical history, psychological test results, and clinical observations. This information is protected under HIPAA and state privacy laws.
Website Usage
When you visit our website, we may automatically collect:
- IP address and browser information
- Pages visited and time spent on our website
- Referral source and search terms used
How We Use Your Information
Clinical Services
We use your information to provide comprehensive ADHD evaluations, generate reports, communicate findings, and coordinate care with other healthcare providers as needed.
Administrative Purposes
Your information helps us schedule appointments, process payments, maintain clinical records, and communicate about your care.
Legal Requirements
We may use or disclose your information when required by law, such as responding to court orders or reporting requirements.
Information Sharing
Healthcare Providers
With your written authorization, we may share relevant information with your primary care physician, psychiatrist, therapist, or other healthcare providers to coordinate your care.
Insurance Companies
As a private-pay practice, we provide documentation for insurance reimbursement only upon your request. We do not directly bill insurance companies.
Legal Disclosures
We may disclose information without your consent only when required by law or when necessary to protect safety, such as reporting suspected abuse or threats of harm.
Data Security
We implement appropriate technical and organizational measures to protect your personal information:
- Encrypted data transmission and storage
- Access controls and authentication procedures
- Regular security updates and monitoring
- Secure physical storage of paper records
- Staff training on privacy and security procedures
Your Rights
Access and Correction
You have the right to access your health information and request corrections to inaccurate or incomplete records.
Restrictions
You may request restrictions on how we use or disclose your health information, though we are not required to agree to all requested restrictions.
Accounting of Disclosures
You have the right to receive an accounting of certain disclosures of your health information that we have made.
Record Retention
We retain clinical records according to professional and legal requirements:
- Adult records: Minimum of 7 years after last contact
- Billing records: 7 years from date of service
- Test protocols: According to test publisher requirements
Records are securely destroyed when retention periods expire.
Contact Information
If you have questions about this Privacy Policy or wish to exercise your rights regarding your personal information, please contact us:
Email: PRACTICE_EMAIL_HERE
Practice Location: NYC Tri-State Area
Changes to This Policy
We may update this Privacy Policy from time to time. The most current version will always be available on our website with the effective date clearly marked. Material changes will be communicated to existing clients through their preferred contact method.
Questions About Our Privacy Practices?
We're committed to protecting your privacy and are happy to address any concerns about how we handle your information.